Create District Administrators

This article explains how to add district administrators to your organization.

Role Required: District Administrator 

District administrators have the highest level of access at a district. They can create and view user and class data for all of the schools in their district as well as create other district administrators. 

1. Navigate to  Manage in your administrator account.

2. Select the Staff icon.

3. Click the Options button and select Create Staff User from the drop-down menu.

4. In the “Create Staff User” modal, complete the required fields for the new district administrator:

First Name*: The first name of the district administrator. 
Middle Name: The middle name of the district administrator. 
Last Name*: The last name of the district administrator.
Staff ID*: The administrator's unique ID. This staff ID must be unique within your district.
Email Address*: The email address of the district administrator. This email must be unique. 
Username*: The username of the district administrator that can be used to log into Great Minds. This username must be unique within your district. 
Password: A temporary password the district administrator can use to log in for the first time.

5. Check the box next to Send welcome email to staff user if you want the user to be notified their account was created and provided with login instructions via email. Note: If you select this option, the user's password will be auto-generated and sent to the user via email.

6. Click the Create button to create the new district administrator. 

Data Validations

Field	Requirements
Name Fields	Alphanumeric and special characters
Email Address	Must be unique to the platform  Must be in email address format (name@domain.com)  Supported characters:  [a-z]  [A-Z]  0-9  hyphen, underscore, plus, dot, @
Username	Must be unique to the district  Cannot be an email address  Minimum of 5 characters  Maximum of 100 characters  Supported characters:  [a-z]  [A-Z]  0-9  hyphen, underscore, plus, dot
Password	Minimum of 8 characters  Must contain at least 1 lowercase letter  Must contain at least 1 number

Tips

District administrators will not receive an email that their account has been created.
While the “Password” field is optional, we highly recommend inputting a password when creating accounts if your school does not intend to use SSO for login. If you do not input passwords during account creation, users will be unable to log into their accounts or reset their own passwords until a password is manually created for them.
The "Staff ID" field maps to sis_id in our system. Sis_ids should never be changed or reused for different users. If you need to change a user's sis_id or reuse a sis_id (not recommended) please contact your Digital Implementation Specialist to work with them to implement this change.