Create School Administrators

This article explains how to create individual school administrator accounts. School administrators can create and view all user and class data for their school, and create other school administrators.

If you need to create school administrators in bulk, see this article: Upload Staff

Role(s) Required: District Administrator or School Administrator 

1. Select Manage from the left side menu.
 
2. If you're associated with more than one school, click the Schools tab and select a school.

3. Click the Staff icon.

4. Click the Options button and select Create Staff User from the drop-down menu.

 

5. In the “Create Staff User” modal, complete the required fields for the new school administrator:

First Name*: The administrator's first name. 
Middle Name: The administrator's middle name. 
Last Name*: The administrator's last name. 
Role*: Select School Administrator from the drop-down menu.
Staff ID*: The administrator's unique ID. This ID must be unique within your district. 
Email Address*: The administrator's email address. This email must be unique to the platform. 
Username*: The username the administrator will use to log into Great Minds. This username must be unique within your district 
Password:  A  temporary password the administrator can use to log in for the first time.

6. Check the box next to Send welcome email to staff user if you want the user to be notified their account was created and provided with login instructions via email.

If you select this option, the user's password will be auto-generated and sent to the user via email.

7. Click the Create button to create the new school administrator. 

Data Validations

Field	Requirements
Name Fields	Alphanumeric and special characters
Email Address	Must be unique to the platform  Must be in email address format (name@domain.com)  Supported characters:  [a-z]  [A-Z]  0-9  hyphen, underscore, plus, dot, @
Username	Must be unique to the district  Cannot be an email address  Minimum of 5 characters  Maximum of 100 characters  Supported characters:  [a-z]  [A-Z]  0-9  hyphen, underscore, plus, dot
Password	Minimum of 8 characters  Must contain at least 1 lowercase letter  Must contain at least 1 number

Tips

School administrators will not receive an email that their account has been created
While the “Password” field is optional, we highly recommend inputting a password when creating accounts if your school does not intend to use SSO for login. If you do not input passwords during account creation, users will be unable to log into their accounts or reset their own passwords until a password is manually created for them.
The "Staff ID" field maps to sis_id in our system. Sis_ids should never be changed or reused for different users. If you need to change a user's sis_id or reuse a sis_id (not recommended), contact your Digital Implementation Specialist for guidance in making this change.