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Upload Staff - Data Requirements

 

For a walkthrough of the teacher and administrator upload process, see: Upload Staff

File Requirements

Your file must meet the following criteria to successfully upload:

  • Must be in .csv format
  • Maximum file size is 2 MB
  • Contains a maximum of 1000 rows
  • Has the correct headers: staffId, firstName, middleName, lastName, email, role, username, password
  • Must not be empty
  • Contains data in all required columns (denoted with an asterisk *)


Data Requirements

Field Requirements
Staff ID*
  • Must be unique to the district 
  • Supported characters: 
    • [a-z]  
    • [A-Z]  
    • 0-9 
First Name* Maximum of 250 characters
Middle Name Maximum of 250 characters
Last Name* Maximum of 250 characters
Email*
  • Must be unique to the platform  
  • Must be in email address format (name@domain.com)  
  • Supported characters:  
    • [a-z] 
    • [A-Z]  
    • 0-9  
    • hyphen, underscore, plus, dot, @  
Role* teacher
school_admin
Username* 
  • Must be unique to the district  
  • Cannot be an email address  
  • Minimum of 5 characters  
  • Maximum of 100 characters  
  • Supported characters:  
    • [a-z]  
    • [A-Z]  
    • 0-9  
    • hyphen, underscore, plus, dot
Password* 
  • Minimum of 8 characters  
  • Must contain at least 1 lowercase letter  
  • Must contain at least 1  number


Tips

  • This process cannot update existing staff users; it can only create new staff users.
  • Do not make any changes to the template file headers or your upload will not process.
  • Users will not receive an email that their account has been created.
  • The "Staff ID" field maps to sis_id in our system. Sis_ids should never be changed or reused for different users. If you need to change a user's sis_id or reuse a sis_id (not recommended), contact our Technical Support Team for guidance on making this change.