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Upload Students - Data Requirements

For a video walkthrough of the student upload process, see: Upload Students


File Requirements

In order for your file to upload successfully, your file must meet the following criteria:
  • Must be in .csv format
  • Maximum file size is 2 MB
  • Contains a maximum of 1000 rows
  • Has the correct headers: studentId, firstName, middleName, lastName, email, grade, username, password
  • Cannot be empty
  • Contains data in all required columns (denoted with an asterisk *)


Data Requirements

 
Field Requirements
Student ID*
  • Must be unique to the district
  • Supported characters:
    • [a-z] 
    • [A-Z]
    • 0-9

Note: To prevent student IDs from converting to scientific notation in Excel, you can format the cells in the StudentId column as a "Number" and input "0" as the number of decimal places. See this Microsoft Excel help article for instructions on formatting numbers in cells.
First Name* Maximum of 250 characters
Middle Name Maximum of 250 characters
Last Name* Maximum of 250 characters
Email
  • Must be unique to the platform
  • Must be in email address format (name@domain.com)  
  • Supported characters:
    • [a-z] 
    • [A-Z]
    • 0-9
    • hyphen, underscore, plus, dot, @  
Grade Level* Must contain one of the following values: IT, PR, PK, TK, KG, 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12, PS, UG, Other
Username*
  • Must be unique to the district
  • Cannot be an email address
  • Minimum of 5 characters
  • Maximum of 100 characters
  • Supported characters: 
    • [a-z]
    • [A-Z]
    • 0-9
    • hyphen, underscore, plus, dot, @
Password*
  • Minimum of 8 characters
  • Must contain at least one lowercase letter
  • Must contain at least one number


Tips

  • This process cannot be used to update existing students; it can only create new students.
  • Do not make any changes to the template file headers or your upload will not process.
  • Students will not receive an email that their account has been created.
  • If you do not input email addresses for students, they'll log in using a site code.
  • The "Student ID" field maps to sis_id in our system. Sis_ids should never be changed or reused for different users. If you need to change a user's sis_id or reuse a sis_id (not recommended), contact your Digital Implementation Specialist for guidance on making this change.