Skip to content
Contact Support
  • There are no suggestions because the search field is empty.

End of School Year Guide for Self-Serve Rostering Districts

This guide for digital administrators in Self-Serve Rostering districts explains which actions they need to take before the school year ends. Please reach out to our support team here if you have any questions.
 

End of Year Checklist:

  1. Back up data
  2. Verify school year end date
  3. Prepare for summer school (if applicable)
     


(1) Back Up Data

As the 2024-2025 school year ends, administrators and teachers must export and save any data they wish to retain. Select your product below for data export instructions:

All data exports must be completed prior to July 6, 2025 as data will not be accessible in the platform after this date.


(2) Verify School Year End Date

In Great Minds, school year dates determines where data will be rostered and what data users can see.

The end date for your school year should align to the time period that your current school year ends, inclusive of any summer terms because summer school is treated as an extension of the prior school year in Great Minds. Users in your district will continue to have access to the previous school year until a new school year is created.

Role Required: District Administrator 

  1. Using the left side menu, navigate to Manage.

    Manage option in left side menu

  2. Click the gear icon at the top right and select Manage School Years from the drop-down.

    Gear icon drop-down with "Manage School Years" option shown

  3. Verify the End Date listed for the current school year.

    School Years page in Manage with start and end dates shown

  4. Review the end date listed:

    1. If the end date is correct, move to the next section.

    2. If the end date is incorrect, follow the steps outlined in this article update to the end date: Edit School Year 
       


(3) Prepare for Summer School

For Great Minds, summer school is considered an extension of the previous school year. If your district is planning to use Great Minds digital products for summer terms, contact our support team so we can assist in configuring your access.