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End of School Year Guide for Self-Serve Rostering Districts

This guide for digital administrators in Self-Serve Rostering districts explains which actions they need to take before the school year ends. Please reach out to our support team here if you have any questions.
 

End of Year Checklist:

  1. Back up data
  2. Verify school year end date
  3. Prepare for summer school (if applicable)
     


(1) Back Up Data

As the 2024-2025 school year ends, administrators and teachers must export and save any data they wish to retain. Select your product below for data export instructions:

All data exports must be completed prior to July 6, 2025 as data will not be accessible in the platform after this date.


(2) Verify School Year End Date

In Great Minds, school year dates determines where data will be rostered and what data users can see.

The end date for your school year should align to the time period that your current school year ends, inclusive of any summer terms because summer school is treated as an extension of the prior school year in Great Minds. Users in your district will continue to have access to the previous school year until a new school year is created.

See this article for instructions on verifying and modifying (if needed) the end date of your school year : Edit School Year


(3) Prepare for Summer School

For Great Minds, summer school is considered an extension of the previous school year. If your district is planning to use Great Minds digital products for summer terms, contact our support team so we can assist in configuring your access.