End of School Year Guide for Self-Serve Rostering

This guide for digital administrators in Self-Serve Rostering districts explains which actions they need to take before the school year ends. Please reach out to our support team here if you have any questions.
 

End of Year Checklist:

1. Back up data
2. Verify school year end date
3. Prepare for summer school (if applicable)
    

(1) Back Up Data

As the school year ends, we recommend that administrators and teachers export and save their data. Administrators retain access to historical assessment data from prior school years.

In Sync and Affirm Resources

For Teachers

• Download Assignments

  • Wit and Wisdom in Sync
  • Eureka Math in Sync
  • PhD Science in Sync

• Export Assessment Data

  • Wit and Wisdom Affirm
  • Eureka Math Affirm

For Administrators

• For a tutorial on exporting assessment data from Affirm, see:

  • Wit & Wisdom Affirm Administrator Reports
  • Eureka Math Affirm Administrator Reports

Great Minds® Digital Platform

For Teachers

• Live Mode live lessons cannot be exported and will not be accessible once the school year ends
• Teachers can view reports and assignments from previous school years.
• Teacher annotations in guidance from previous school years will be available.

For Administrators

• See Eureka Math Squared Administrator Reports for a tutorial on exporting assessment data from Great Minds.

(2) Verify School Year End Date

In Great Minds, school year dates determines where data will be rostered and what data users can see.

The end date for your school year should align to the time period that your current school year ends, inclusive of any summer terms because summer school is treated as an extension of the prior school year in Great Minds. Users in your district will continue to have access to the previous school year until a new school year is created.

Role Required: District Administrator 

1. Using the left side menu, navigate to Manage.
   
   

2. Click the gear icon at the top right and select Manage School Years from the drop-down.
   
   

3. Verify the End Date listed for the current school year.
   
   

4. Review the end date listed:

   1. If the end date is correct, move to the next section.

   2. If the end date is incorrect, follow the steps outlined in this article update to the end date: Edit School Year 
       

(3) Prepare for Summer School

Summer school is considered an extension of the previous school year. If your district is planning to use Great Minds digital products for summer terms, create the summer classes in the current 2023-2024 school year to ensure your users will have uninterrupted access.